Disclosure of New Third-Party Cannabis Business Relationship

Disclosure Requirement

All licensees must disclose the status of any third-party relationships (business and/or individual) associated with their licensed business.

Examples of a third-party relationship requiring disclosure include (but are not limited to):

  • A business or individual providing management services
  • A business or individual operating a site on behalf of the licensee in exchange for monetary or other consideration
  • A business or individual providing a marijuana-related service such as plant watering or trimming

Examples of relationships NOT requiring disclosure include (but are not limited to):

  • Contracted monthly window washers
  • Plumbers installing new services
  • Plumbers performing emergency repairs
  • Electricians
  • HVAC technicians
  • Services delivering business supplies (UPS, Amazon, USPS, etc.)

Submit a Third-Party Disclosure in TAP

Use the steps below to disclose a new third-party relationship in the Transaction Portal (TAP).

  • Navigate to tap.dor.mt.gov
  • Enter the Username and the Password associated with your TAP account. Then click on the blue Log in button below to log in.

TAP homepage screenshot, wish arrow pointing to username and password

  • You will be directed to a new screen, where the Cannabis License Information will appear under the Summary tab. Here, the CAL ID number will be visible.
  • Then, click More to the right of the CAL Account ID number.

Screenshot of the Cannabis Account Summary page with a red arrow highlighting the “More…” menu.

  • A new screen will appear - Account Options. The Third-Party Relationships tile is now available.

  • With this new feature, you must disclose third-party relationships or attest that you have no third-party relationships. This feature also allows you to view and update existing third-party relationships, as needed.

  • Click on the option titled Disclose a Third-Party Relationship.

Screenshot of the Account Options page showing tiles; red arrow points to the “Third Party Relationships” tile.

Note: For this example, we will indicate that the licensee has a new third-party relationship that they must disclose to the Department.

The Third-Party Type screen will appear. Select from two options:

  • Cannabis Business, or
  • Cannabis Individual
  • Business relationships between cannabis licensees that otherwise comply with applicable
    law and rules are not considered third-party relationships for this purpose

Screenshot of the Third-Party Type screen with options to select “Cannabis 3rd Party Business” or “Cannabis 3rd Party Individual.”

  • Select the Third-Party Type, Cannabis 3rd party Business

Screenshot of the Third-Party Type screen with options to select “Cannabis 3rd Party Business” or “Cannabis 3rd Party Individual.”

For this example, we will indicate that the licensee has a new third-party relationship with a Cannabis Business that they must disclose to the Department. This business assists the licensee with seasonal trimming.

The Third-Party Relationship Disclosure screen will appear.

  • Type in the entity’s Legal Business Name and their Federal Employer ID # or FEIN.
  • Select Next to proceed

Screenshot of the Third-Party Relationship Disclosure form showing required fields for the third party’s business name, FEIN, phone, email, and physical/mailing addresses.


 

  • The Associated Licenses and Sites screen will appear. Choose all licenses and sites where the third party is involved; include the date that they were or will be involved.
  • If the relationship has an end date, that will be recorded as the “To date.” Otherwise, the “To date” should be blank.
  • Choose the Associated Licenses and Sites and click on Next to proceed.

Screenshot of the “Associated Licenses and Sites” page listing licenses and site addresses linked to the third party.

  • Documentation of the agreement with a third party is required. Relationship documentation maybe a contract, governing document, services agreement, or other similar document.
  • Note: This must include specific details of services provided and resulting compensation.
  • Choose the file to Upload or Drop the File. Click Next to proceed.

Screenshot of the “Attachments” page showing two file-upload areas for required documents (Business Structure Form and Organizational Chart).

  • Affirm & Sign: Declare under penalty of false swearing that the information is true, correct, and complete. 
  • Choose Yes or No and then enter your Full Name.
  • Click Next to proceed through the application.

Screenshot of the “Affirmation & Signature” page where the licensee attests the disclosure, signs, dates, and can click “Next.”

Please verify all information is correct before continuing. Once your submission has been processed, you will be unable to make changes to it without contacting CARD

  • The Confirm Submission screen will appear. Click Submit to confirm Submission. This action will send your application to the Cannabis and Alcohol Regulation Division (CARD).

Screenshot of the “Confirm Submission” page displaying a summary with the “Submit” button.

  • You will receive a confirmation number with your successfully submitted application.

  • Please write down your confirmation number for your records. If you have any difficulties or would like some help, then please call us at (406) 444-0596.

  • You can print a copy of this confirmation page by using the Printable View button. Your copy will include the confirmation number.

Screenshot of the final Confirmation page showing a confirmation number with a red arrow pointing to the “Printable View” button.

Account Option to View and Update Third Party Relationships. A licensee may view or update their relationships any time in TAP.

Screenshot of the Account Options page